ISSN 1806-6976
Online version

INSTRUCTIONS TO AUTHORS

EDITORIAL POLICY
REVIEW PROCESS
SUBMISSION

MANUSCRIPT FORMAT

 

EDITORIAL POLICY

 These instructions aim to advise authors on the Standards SMAD Electronical Journal Mental Health Alcohol and Drugs adopts in the manuscript review and publication process. These instructions are based on the Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publications, Vancouver style, formulated by the “International Committee of Medical Journal Editors (ICMJE)”.

JOURNAL’S MISSION

SMAD Electronical Journal Mental Health Alcohol and Drugs is an official Journal of scientific publishing of the University of São Paulo at Ribeirão Preto College of Nursing, PAHO/WHO Collaborating Centre for Nursing Research Development.

SMAD mission is “to share experiences and knowledge produced by health professionals and researchers in the area of mental health, alcohol and drugs”.

Semestrial Electronic Publication

SMAD Electronical Journal Mental Health Alcohol and Drugs prioritizes articles on results of original research and systematic or integrative reviews, letters to the editor, editorials, reviews and student page.

Manuscripts should be submitted to SMAD only. Simultaneous submission of the (full or partial) texts, figures and tables is strictly prohibited, except for abstracts or preliminary reports published in scientific meeting proceedings.

SMAD strongly discourages reports on the same research in multiple manuscripts.

Reproduction is permitted, as long as the source is cited.

SMAD has no obligation to return original manuscripts , as well as articles rejected for publication.

The concepts and opinions expressed are the full responsibility of the author(s) and do not necessarily reflect the opinions of the Editorial Commission and the Editorial Board.

PUBLICATION

Articles are published in the language the author has sent it, being the abstracts published in Portuguese, English and Spanish.

CLINICAL TRIAL REGISTRATION

SMAD supports clinical trial registration policies by the World Health Organization – WHO – and the International Committee of Medical Journal Editors – ICMJE, acknowledging the importance of these initiatives for the registration and international dissemination of information on clinical studies, through open access. Thus, clinical research articles will only be accepted if they received an identification number from one of the Clinical Trials databases, validated by the criteria set by WHO and ICMJE, whose addresses are available at: http://www.icmje.org. The identification number should be registered at the end of the abstract.

MANUSCRIPTS ANNULMENT POLICY

Files of published articles will be stored for five years and then eliminated.

Manuscripts received by SMAD that are cancelled or rejected will be eliminated.

ERRATA

Any request for corrections should be received within 30 days after the article was published.

ARTICLES’ CATEGORIES

Original Articles

These contributions aim to disseminate results of original and unedited research, with possible replication and/or generalization.

This category also includes in-depth theoretical reflections and qualitative research in general.

Letters to the Editor

Includes letters to discuss recent articles published in SMAD, report on original research or significant scientific findings.

Editorial

Includes the Journal’s and its reviewers’ official opinion on relevant subjects on Mental Health, Alcohol and Drugs.

Student’s Page

It is a space designed to publish studies developed by undergraduate students.

Reviews

Analysis of articles published recently.

Integrative Review

Uses a research method that presents a synthesis of multiple studies published and permits general conclusions about a particular study area, carried out in a systematic and ordered way, and contributes to deepen knowledge on the study theme. Strict methodological standards need to be adopted and results need to be presented clearly, allowing readers to identify the real characteristics of the studies included in the review. Integrative review steps: identification of theme and selection of research hypothesis or question, establishment of inclusion and exclusion criteria for sampling or literature search, definition of information to be extracted from the studies/categorization of the studies, assessment of studies included in the review, interpretation of results, presentation of review/knowledge synthesis.

Systematic Review

Uses a research method conducted by summarizing the results of original quantitative or qualitative studies and aims to answer a specific question of relevance to Nursing and/or health. Describes the process of seeking original studies in detail, the criteria used to select the publications included in the review and the procedures used to summarize theresults obtained by the reviewed studies (which may be meta-analysis or meta-synthesis procedures or not). Systematic reviews depart from the following premises: exhaustive search for studies, selection justified by explicit inclusion and exclusion criteria, assessment of methodological quality and use of statistical techniques to quantify the results.

AUTHORSHIP

SMAD’s authorship concept is based on the substantial contribution by each of the individuals listed as authors, mainly in terms of conceiving and planning the research project, collecting or analyzing and interpreting data, writing and critical review. Indication of authors’ names under the article title is limited to six. If more, authors are listed on the online submission form under Acknowledgements.

Including names of authors whose contribution does not fit into the above criteria cannot be justified. Those names can be included in the Acknowledgements section.

Authors are fully responsible for the concepts disseminated in their manuscripts, which do not necessarily reflect the editors’ and editorial board’s opinion

 

REVIEW PROCESS

SMAD has a management system for the publishing process. Authors submit their manuscripts by e-mail and receive a reference number. Then, editors review the study to check for its contribution to scientific knowledge in Psychiatric Nursing and Human Sciences. Next, the manuscript is sent to the reviewers for analysis based on the Journal’s review instrument.

The anonymous peer review system is used, in which authors’ and reviewers’ names are omitted. Associate editors check the reviewers’ opinions for compliance with publication standards, contents and pertinence. Manuscripts can be accepted, returned for reformulation or rejected.

After the associate editors have accepted the manuscripts, the article is forwarded for approval by the scientific, editor who has full authority to decide on acceptance and/or required changes. Then, the journal’s opinion is sent to the authors.

SUBMISSION

For submission, the manuscript can be written in Portuguese, English or Spanish. The manuscript must be submitted to the Journal by the online submission system: www.eerp.usp.br/resmad.
In addition to the manuscript, the following documents must be submitted:

1) Title Page

- Required document

- Download here: http://ead.eerp.usp.br/smad/arquivos/Title-Page-PT.docx

- Fill it out, save it in PDF format and attach it on the website during submission

 

2) Approval of the Research Ethics Committee

- Required document for research involving human subjects, directly or indirectly

- Digitalize the document in JPG or PDF format and attach it on the website during submission

 

3) Declaration stating that the research did not involve human subjects

- Required document for research that did not involve human subjects, directly or indirectly

- Download here: http://ead.eerp.usp.br/smad/arquivos/Declaracao-nao-envolveu-sujeitos-humanos-PT.docx

- Fill it out, sign it and digitalize it in PDF format to attach it on the website during submission

 

4) Declaration of Responsibility and Copyright Transfer

- Required document

- Download here: http://ead.eerp.usp.br/smad/arquivos/Declaracao-responsabilidade-PT.docx

- Fill it out, sign it and digitalize it in PDF format to attach it on site during submission

 

5) Submission fee payment receipt

- Bank wire transfer receipt in JPG or PDF

- Attach it on the website during submission

Value: R$100.00 (one hundred reais – Brazilian currency)
Payment: bank deposit or wire transfer

“Banco do Brasil” (Bank of Brazil)
Beneficiary Name: “Escola de Enfermagem de Ribeirão Preto” (Ribeirão Preto College of Nursing)
CNPJ: 63.025.530/0027-43
Agency: 1964-X
Account Number: 130151-9

 

MANUSCRIPT FORMAT

1- Structure

These instructions for the preparation of the article for submission are based on Recommendations for the delivery, writing, editing and publishing of academic papers in medical journals prepared by the International Committee of Medical Journals Editors (ICMJE).

While it respects the creativity and style of the authors via the choice of the manuscript format, its structure is conventional, containing introduction, materials and methods or sample and methods, results, discussion and conclusion, highlighting the contributions of the study to the advancement of knowledge in the nursing field .

The article file must not contain the name of the author(s) and thanks , they must be in the Title Page (see Document Submission).

The Introduction short be brief, define clearly the issue studied, and highlighting its importance together with any gaps of knowledge. Include references that are strictly relevant.

For the Materials and Methods or Case studies and methods employed, the population studied, the data source and the selection criteria should be described objectively and thoroughly .

The Results should be limited to only describing the material analysis (qualitative or quantitative). The text shall complement and does not repeat what is described in tables and figures

The Discussion emphasizes the new and important aspects of the study, makes interpretations that come from them together with comparisons with other literature not cited in the introduction. For experimental studies, it is useful to begin the discussion with a brief abstract of the main findings, then explore possible mechanisms or explanations for these findings, and compare and contrast the results with other relevant studies. Explain the contributions made by the articles published in SMAD ( referencing them in the text, where appropriate), the limitations of the study, and explore the implications of the findings for future research and for clinical practice

The Conclusion or Final Considerations must be linked to the objectives of the study, and avoid statements and conclusions unsupported by the data. Specifically, avoid making statements on economic benefits and costs unless the manuscript contains the data and appropriate economic analysis. Avoid claiming primacy, or referring to work that is not yet finished. Establish new hypotheses when appropriate, but make it clear that they are hypotheses

2- Files

- Format doc, .docx or .rtf

3- Paper

- A4

4- Margins

2.5cm

5- Number of pages Files

- Original Articles: up to 17 pages. (including abstract, tables, figures and references)

- Review Articles: up to 25 pages. (including abstract, tables, figures and references)

- Letter to the Editor : up to 1 p.

- Student page : up to 2 pages .

6- Font (in the text)

- Times New Roman, size 12

7- Font (in the tables)

- Times New Roman, size 12

8- Space between lines (in the text)

- Double , from the title to the references

9- Space between lines (in the tables)

- Simple

10- Tile (of the article)

- In Portuguese, English and Spanish

- Located before each abstract

- Concise, yet informative

- Bold

- Disallowed items : higher case, acronyms and geographic location of research

11- Tile (of the tables)

- Located above the table

- Brief, yet informative, indicating what you want to represent in the table. In the case of data collected, put the city of collection at the end of the title, together with the abbreviation of the state, the country and the year of data collection

12- Tile (of the figures)

- Located below the figures

13- Abstract

- In Potuguese, English and Spanish

- Up to 120 words each

- Times New Roman font, size 12, double-spacing between lines

- Written in a single paragraph

- Include the objective of the research, basic procedures (selection of subjects, observational and analytical methods, main results) and conclusions. It should highlight contributions to the advancement of knowledge within the nursing field.

- With c linical trials, the registration number of the clinical trial must be included at the end of the abstract.

- Disallowed items: acronyms , except for those internationally recognized, and author citations.

14- Descriptors

- Mínimum of 3, maxium of 6

- In Portuguese, English and Spanish

- Selections from the list of of Descriptors in Health Scien or Mesh

- Separated by semicolons

- The first letter of each key word should be in upper case , except articles and prepositions

15- Disallowed formatting ( in the middle of the text )

- Bold, underline , uppercase, numbered lists or lists with MS Word markers. For highlights, use italics. Note: it is understood as being through the text paragraphs and not the title of the article, title of the sections and subsections.

16- Disallowed formatting ( in the tables)

- Line breaks with the Enter key, setbacks with the Tab key, spaces with the space bar (to separate data), text in capital letters, underlined, MS Word markers, colour in cells

17- Name the sections Introduction, Methods, Results, Discussion and Conclusion

- Bold

- Upper case is only permitted for the first letter

- Disallowed items: italics , capital letters, excessive subsection, subsections with long names, numbered lists and lists with MS Word markers.

18- Quotations on the subjects

- Times New Roman font, size 10, italics, without quotation marks , in the text sequence.

- Identified / Encoded the end of each quotation. T he identification / coding must be in parentheses and without italics.

19- Acronyms (in the text)

- Described in full the first time they appear in the text

- Are not allowed in the article title and abstract

20- Acronyms (in the tables and figures)

- Described in the footnotes of the tables / figures, but without using symbols of footnotes. At the bottom of the table / figure, put the acronym, a colon and its description in words. E.g. IBGE: Brazilian Institute of Geography and Statistics.

21- Footnotes (in the text)

- Indicated by asterisks at the start of every page.

- Restricted to the minimum necessary.

22- Footnotes (in the tables and figures)

- Use with symbols of footnotes: alphabetical letters in sequential order, superscript and in parentheses. Ex: p-value (a).

- Alphabetical letters must appear both within the table / figure, as with the footnote located below the table / figure.

- The use of the symbols (alphabetical letters) for descriptions of acronyms in footnotes in tables is not needed. The symbol and its description can be entered just in the footer.

23- Citations in the text

- Sequential, in ascending order without skipping reference, starting on 1 quote.

- In Arabic numerals, superscript and in parentheses. Ex: (1)

- Several references in a single quotation are viewed sequentially: only report the first - and last reference, with a dash between the two. E.g. (5-9)

- Several references in a single quotation which were interspersed and not sequential: put all references separating them with commas, and with no spaces between them. Ex: (8.14,21)

- Several references in a single quotation which were interspersed and in sequence: using the above two guidelines in a single quote. Ex: (5-9,14,21)

- When the citations are inserted next to a full stop or comma, as in most cases, they must be located before them, not after.

- Quotes "verbatim": quotation marks, no italics, size 12, in the text sequence.

- Disallowed items: a space between the numerical quotation and the word that precedes it; indication of the referred page; names of authors, except those that constitute theoretical references; quotations in the conclusions.

support and/or cooperation in data collection

24- References

The veracity of the data that make up each reference and the accuracy of the format are the responsibility of the authors.

The citations of authors and journals with in the databases is highly related to the accuracy of the references reported by the authors in the published articles, therefore the utmost care and attention to this item is requested.

- For the format of references, follow the style of Citing Medicine, 2nd Edition

- Maximum Number of references: up to 25 (Original Articles) without limit (Review Articles)

- Articles in Portuguese which were also published in English should be cited in English.

- National journals titles should be abbreviated according to the National Catalogue of Serial Publications (CCN)

- International journal titles should be abbreviated according to the catalog of the National Library of Medicine (NLM)

Some model references:

Journal article

Veronesi U, Maisonneuve P, Decensi A. Tamosifen: an enduring star. J Natl Cancer Inst. 2007;99(4):258-60.

Journal article with more than six authors

Hallal AH, Amortegui JD, Jeroukhimov IM, Casillas J, Schulman CI, Manning RJ, et al. Magnetic resonance cholangiopancreatography accurately detects common bile duct stones in resolving gallstone pancreatitis. J Am Coll Surg. 2005 Jun;200(6):869-75.

Press article

Loudon RP, Silver LD, Yee HF Jr, Gallo G. RhoA-kinase and myosin II are required for the maintenance of growth cone polarity and guidance by nerve growth factor. J Neurobiol. Forthcoming 2006.

Book

- Iverson C, Flanagin A, Fontanarosa PB, Glass RM, Glitman P, Lantz JC, et al. American Medical Association manual of style. 9th ed. Baltimore (MD): Williams & Wilkins; 1998. 660 p.

Chapter of a book

Whiteside TL, Heberman RB. Effectors of immunity and rationale for immunotherapy. In: Kufe DW, Pollock RE, Weichselbaum RR, Bast RC Jr, Gansler TS, Holland JF, et al., editors. Cancer medicine 6. Hamilton (ON): BC Decker Inc; 2003. p. 221-8.

2- Thesis and Dissertation

Jones DL. The role of physical activity on the need for revision total knee arthroplasty in individuals with osteoarthritis of the knee [dissertation]. Pittsburgh (PA): University of Pittsburgh; 2001. 436 p.

Roguskie JM. The role of Pseudomonas aeruginosa 1244 pilin glycan in virulence [master's thesis]. Pittsburgh (PA): Duquesne University; 2005. 111 p.

Internet documents

Richardson ML. Approaches to differential diagnosis in musculoskeletal imaging [Internet]. Seattle (WA): University of Washington School of Medicine; 2000 [cited 2006 Nov 1]. Available from: http://www.rad.washington.edu/mskbook/index.html

25- Tables

- Should be developed with the tool to build tables with Word's editor software.

- The data in the tables must be properly separated by rows and columns, so that each die is inside a cell. Never separate data into a table using the space bar or the keyboard Tab key

- Internal traits in the tables should be just below the header, above it and at the bottom of the last row of the table.

- Do not leave empty cells in the table (no data).

- Maximum amount of tables: up to 5 items from tables and figures.

- Maximum size, up to 1 page. Tables of just one or two lines should be converted into text.

- Insertion and mention of tables in the text: insert them after the first mention in the text (it is mandatory to mention them in the text).

- Monetary values in the tables: they can be presented in Dollars or in the minimum wages of the time and country of the research. If presented in Dollars, the study should include the price and the date of listing in the table footnote. If presented in minimum wages, the study should include the minimum wage, the date and the country in the footer. 

26- Figures

- Figures are regarded as: charts, graphs, drawings, diagrams, flow charts and photos.

- Figures should not repeat information already provided in the tables.

- Maximum amount: up to 5 items from tables and figures.

- Maximum size: up to 16x10cm is desirable (for graphics, images and photos). When the picture is a picture drawn with a tool for building Word tables, it can be sized to a page.

- Resolution: 900 dpi desirable

- Crisp

- Insertion and mention in the text: insert after the first mention in the text (it's required - to mention it in the text).

- Figures taken from other works: send the author's permission for reproduction.

- Photos of subjects: the study should not identify the subjects. In order to identify them permission for disclosure purposes must be received.

 

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