INSTRUCTIONS TO AUTHORS

Guidelines for Authors

General Guidelines for Articles

Article Format and Preparation

As a condition to your article being published by this journal, it must not have been published elsewhere nor has been submitted simultaneously to another publication.

The editorial reviewing process will only get underway once the submission complies with the guidelines outlined below. Failure to meet these guidelines will result in the suspension of the process until the submission complies with the guidelines and is accompanied by a letter of intent and all pertinent documentation.

• Any submission to the Journal must be accompanied by a letter from the principal author expressing the intention to submit or re-submit the manuscript for publication—this letter will be annexed as a separate document.

• The Polis e Psique Journal subscribes to the APA publication standards set forth in the Publication Manual of the American Psychological Association (6th ed., 2001).

• Texts may be submitted in Portuguese, Spanish, French or English.

• -    For a quick guide in Portuguese, please consult the Adaptação do Estilo de Normalizar de Acordo com as Normas da APA. For English language examples of manuscript preparation authors can refer to Psychology With Style: A Hypertext Writing Guide (for the 6th edition of the APA Manual).

I. When registering on the site, it is most important that authors fill the registration form as completely as possible.

II. Page Setup: Page Size A4 (21 x 29.7 cm).

III. Font: Times New Roman, size 12 pt for the entire text including references, footnotes, tables, illustration captions, etc.

IV. Document Margins: 2.5 cm on all sides (top, bottom, left and right).

V. Spacing: Double-spaced throughout the article, including cover sheet, abstract, body of text, references, annexes, etc.

VI. Alignment: Left justified.

VII. Paragraph Indentation: Tab = 1.25cm.

VIII. Page Number: Top right corner on first line of each page.

IX. Page Header: The first two or three words of the title are to appear 5 spaces to the left of the page numbers. The header is used to identify the pages of the manuscript during the editorial process.

X. Web Addresses: All internet addresses or URLs (hyperlinks) within the article (e.g.: http://pkp.sfu.ca) must be active.

A. Letter of Intent from the lead author expressing the intention to submit or resubmit the manuscript.

B. Cover sheet with authorial identification: original title (maximum of 10 words) and translated/adapted titles in Portuguese and Spanish; name and institutional affiliation of author(s); an address for correspondence (preferably institutional) with reviewers and editors; acknowledgements and additional information such as research grants or sponsorships if applicable. Brief biographical note: description of current research directions or interests as well as academic background of each author.

C. Cover sheet without identification of authors: Original title (maximum of 10 words) and translated/adapted titles in Portuguese and Spanish.

D. Abstracts in English, Portuguese and Spanish: One paragraph each of no more than 150 words; the word Abstract centred on the first line below the header. Portuguese and Spanish abstracts should not be direct machine translations of the original. They are to be faithful to the English abstract yet must respect the content and spirit of the original and be adapted to the syntax of the target languages. It is standard procedure at Polis e Psique to review the abstracts, reserving the right to edit and modify them if necessary. These are considered very important aspects of the submissions as, in the case of publication, these will be available to all indexers. Following the abstract, provide at least three and no more than five keywords in lowercase and separated by semicolons.

Whenever the words Figure, Table, Appendix come up in the text, the first letter of each word is to be capitalised and followed by the number (Figures and Tables) or letter (Appendixes) to which they refer. The suggested insertion points for figures and tables must be indicated in the text.

Always credit authors and include publication dates for all references. The names of all authors whose work is cited must be indicated followed by the publication date. All materials cited should be listed in the References section.

F. Appendixes: To be avoided. Appendixes can be added only if they contain information considered essential. Each appendix must be submitted separately on a new page. Appendixes should be indicated in the text and appended to the end of the manuscript, and identified by capital letters—A, B, C, and so on—if there are more than one.

G. Endnotes: To be avoided whenever possible. However, if there is no choice, they should be be indicated by superscripted Arabic numerals within the text and presented after the Appendixes. The title (Notes) must be centred. The first line of each note is to be indented 1.25 cm and numbered accordingly as they appear in the text.

H. Tables: Must be generated in Word (.doc) or Excel. When presenting tabular data graphically, use column charts and avoid other graph types, such as pie or area charts. Avoid colours. Each table is to be submitted individually on a separate page. On the first line below the header, the word Table should be entered flush left followed by the number corresponding to the table. Enter a double-space line return and type the caption of the table flush left, in italics and without a period, and the first letter of each word in capitals. Only the first letter of the first word and proper nouns should be capitalised.

J. Examples of citations within the body of text: The examples below can help you to prepare your manuscript for publication but does not pretend to be exhaustive as to the possible types of materials which may be referenced in your manuscript. Authors should consult the Publication Manual of the American Psychological Association (2010, 6th ed.) for acceptable citation styles for all types of references.

- Citing an article with multiple authors

• Article with two authors: always cite both names whenever the reference occurs in the manuscript.
• Article with three to five authors: cite all authors the first time the reference occurs; in subsequent citations, use the surname of the first author followed by et al. (not in italics and followed by a period) and the year if it is the first citation of the reference within a paragraph.
• Article with six or more authors: cite only the surname of the first author followed by et al. However, all authors’ names must appear in the References section.

- Citing old or re-published works

Use the following format: Author (date of original publication/date of consulted publication).

- Secondary Sources

This refers to citations of a work discussed in a consulted work without referencing the first work directly. For example, “Piaget (1932, as cited in Flavell, 1996)…”. In the References section list only the work consulted—in this case, “Flavell, 1996”.

NOTE: Quotations of less than 40 words are to be incorporated into the text within quotation marks. Quotations of more than 40 words should appear without quotation marks in a separate freestanding block, left justified, indented five spaces from the left margin. Quotations of more than 500 words, or reproduced figures, tables or illustrations must have express written authorisation from the holder of the reproduction rights to the original works. The permission must be addressed to the author submitting the manuscript for publication. Rights granted to a second party cannot be passed on under any circumstances. Any quotation must be exact, even if the original contains errors. Whenever this occurs and the possibility exists of confusing the reader, the word sic should be inserted, underlined and in brackets, immediately after the error [sic]. The omission of material from the original source must be indicated by a three points (…). The insertion of additional material such as comments or observations must be made within brackets. Emphasis added to one or more words must be as an underline, followed by [emphasis added] within brackets.

Note: Refrain from using terms such as apud, op. cit., id., etc. as these do not conform with APA norms.

• Journal article

• Journal article paginated by issue

• In progress journal article

• Book

• Book Chapter

• Work presented at a conference, but not published

• Unpublished doctoral dissertations or master’s theses

• Old work republished at a much later date

• Institutional Authorship